Too often Project Managers get pulled in different directions and the cost of deadlines and efficiency.
Juggling project management tasks and systems administration duties can be overwhelming. TPMs often find it difficult to allocate sufficient time to both roles, leading to potential neglect of one area. According to Shayna Joubert’s article, “5 Time Management Strategies for Project Managers” there are 5 helpful strategies that a TPM should employ in a SysAdmin world.
Develop a Well-Defined Project Plan
Creating a detailed project plan is essential. This plan should outline all tasks, deliverables, deadlines, and roles. A well-defined plan helps prevent confusion and rework, saving time in the long run by ensuring everyone understands their responsibilities and the project’s objectives from the start.
Engage and Communicate with Stakeholders Effectively
Maintaining regular and clear communication with stakeholders is vital. This includes sending regular updates and understanding their preferred communication methods. Effective stakeholder engagement helps avoid delays and keeps the project on track
Remain Flexible and Adaptable
While having a solid plan is important, TPMs must also be prepared to adapt to changes. This involves being able to shift priorities and address issues as they arise without losing sight of the project’s overall goals
Develop a Proper Work Breakdown Structure
Breaking down large tasks into smaller, manageable components helps in effectively assigning resources and tracking progress. This structure ensures that tasks are completed systematically and on time
Avoid Meetings Without a Purpose
Unnecessary meetings can waste significant amounts of time. Evaluate the necessity of each meeting and consider alternative communication methods like status emails when appropriate to keep everyone informed without disrupting workflow.
